Company Vehicles

If you are a company providing on-site services, you will be faced with making decisions regarding policies and choices about who needs vehicles and what kind of vehicles best fit your needs. If technicians require specialized vehicles—such as small vans that can accommodate ladders, parts, and inventory—you will most likely need to purchase vehicles.

The next question becomes: new or used? Both choices have advantages and disadvantages. A key part of being a successful small business owner is making informed decisions as they arise.

If technicians do not require vans, reimbursing employees for the use of their personal vehicles for company-related business is a good option. This is a popular approach, with employees reimbursed based on miles driven—typically paid monthly.

To determine the appropriate reimbursement rate per mile in your area, do some research. I recommend using AI tools to help you with this and other business decisions.

For company-owned vehicles, it is very important to provide, in writing, your requirements and expectations for those using the vehicles. Before issuing a vehicle, make sure employees have read these requirements and sign a document indicating they agree to comply.

Part of running your business is regularly observing company vehicles. Check them out in the parking lot as you enter your building. Are they clean, inside and out? If not, talk to the driver—this matters on several levels.

Conduct an annual inspection to ensure each vehicle is in good operating condition and safe for your valued employees.

The lifespan of a company vehicle will vary, starting with solid decisions about what type of vehicles to purchase. Insist on regular, consistent maintenance, stay in communication with drivers about any issues, and make replacement decisions based on continued usability.

Keep reading our blog, or if you want to Wright Your Business immediately, book a 15-minute Google-Meet meeting to explore the possibilities.